Municipal Utility Board

NOTICE OF MEETING

REGULAR AND EXECUTIVE SESSION AGENDA
Municipal Utility Board
12:00 PM – Thursday, March 30, 2023
Weatherford City Hall, City Council Chambers
303 Palo Pinto Street, Weatherford, TX

Paul Paschall, Mayor/Chair Place 1
Kevin Cleveland, Place 2
Heidi Wilder, Place 3
Lindsey Hester, Place 4
Ken Davis, Place 5
Howard McClurkin, Place 6
Tom Novak, Place 7
James Hotopp, City Manager
Aaron Russell, Assistant City Manager
Brad Burnett, Assistant City Manager/CFO
Lance Arnold, Assistant City Manager/Chief of Police
Rob Allibon, City Attorney
Krista Peacock, Assistant City Secretary

In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Weatherford City Hall, distributed to the appropriate news media, and posted on the City website at http://www.weatherfordtx.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Weatherford website at www.weatherfordtx.gov/agendas. All meetings of the Weatherford City Council, Municipal Utility Board, and other boards/commissions/committees of the City of Weatherford are open to the public. Public participation and written comments are invited on all open session business items.
The Mayor/Chair requests that all electronic devices be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. Weatherford City Hall is wheelchair accessible and special parking is available on the south side of the building. If special accommodations are required please contact the City Secretary at 817-598-4202 a minimum of 24 hours in advance.
The City Council, Municipal Utility Board, and other boards/commissions/committees of the City of Weatherford, as allowed, reserve the right to enter into Executive Session at any time during the course of this meeting to seek legal advice from the City Attorney on any posted agenda item as authorized by Texas Government Code, Chapter 551.071.
Unless a Work Session Agenda, or otherwise indicated, action may be taken on any of the following agenda items.

In accordance with the Home Rule Charter of the City of Weatherford, the Mayor and two Council Members also serve as members on the Municipal Utility Board. No action specific to the City Council is scheduled for items discussed at this meeting; however, a quorum of the City Council will usually be present at every meeting of the Municipal Utility Board.

INVOCATION

CALL TO ORDER & ANNOUNCEMENT OF A QUORUM

PLEDGES OF ALLEGIANCE TO THE UNITED STATES & TEXAS FLAGS

ITEMS OF COMMUNITY INTEREST

Mayor and Board Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the Board may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming City events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety.

APPROVAL OF THE MINUTES

5.a.

Consider approval of the minutes of the Municipal Utility Board Regular and Executive Sessions held February 23, 2023.
(Krista Peacock, Assistant City Secretary )

MUB Minutes 02232023.pdf

CONSENT AGENDA ITEMS

All of the Consent Agenda Items are considered to be routine and self-explanatory and will be enacted with one motion. There will be no separate consideration of these items unless the Council or Board removes the item from Consent.

6.a.

Consider authorizing the purchase of material from Anixter, Inc. through Sourcewell, a cooperative purchasing organization, in an amount not to exceed $300,000.
(Joe Farley, Director of Electric Utilities)
Suggested Action:
Staff recommends approval.

6.b.

Consider authorizing the purchase of parts and materials from Fortiline, Inc. through the NCTCOG Texas SHARE program and the National Cooperative Purchasing Alliance, in an amount not to exceed $180,000.
(Joe Farley, Director of Electric Utilities)
Suggested Action:
Staff recommends approval.

6.c.

Consider authorizing the expenditure of funds up to but not exceeding $400,000 with Thirkettle Corporation.
(Joe Farley, Director of Electric Utilities)
Suggested Action:
Staff recommends approval.

SENSUS Sole Source Letter

6.d.

Consider authorizing the expenditure of funds up to but not exceeding $2,500,000 with B&L Pole Line Construction, Inc.
(Joe Farley, Director of Electric Utilities)
Suggested Action:
Staff recommends approval.

6.e.

Consider authorizing the City Manager to execute a professional services contract with Garver, LLC for design of the Town Creek Wastewater Interceptor Improvements project in the amount not to exceed $358,500.00.
(Bill Smith, Assistant Director of Engineering)
Suggested Action:
Staff recommends authorizing the City Manager to execute a professional services contract with Garver, LLC for design of the Town Creek Wastewater Interceptor Improvements project in the amount not to exceed $358,500.00.

Project Map Town Creek Wastewater Interceptor Improvements.pdf

FINAL Standard Engineering Services Contract - Garver_.pdf

6.f.

Consider authorizing the City Manager to execute a professional services contract with Kimley-Horn and Associates, Inc. for development review in the amount not to exceed $49,950.00.
(Bill Smith, Assistant Director of Engineering)
Suggested Action:
Staff recommends authorizing the City Manager to execute a professional services contract with Kimley-Horn and Associates, Inc. for development review in the amount not to exceed $49,950.00.

KHA Executed Engineering Services Contract Development Review.pdf

REGULAR AGENDA ITEMS

7.a.

Consider and/or act upon acceptance of the annual audit report for the fiscal year ended September 30, 2022, as presented by Pattillo, Brown & Hill, L.L.P.
(Dawn Brooks, Director of Finance)
Suggested Action:
Staff respectfully requests Municipal Utility Board consideration and acceptance of the annual audit report for the fiscal year ended September 30, 2022, as presented by Pattillo, Brown & Hill, L.L.P. Please note that this is not an approval, merely an acceptance of the audit.

Weatherford MUS Annual Financial Report 9.30.22.pdf

Required Communication with Governance 2022 - MUS.pdf

7.b.

Consider approval of Amendment #1 with Plummer Associates, Inc. for additional construction phase services for the Dr. Paul Phillips Water Purification Plant - Taste and Odor Treatment project in an amount not to exceed $243,362.
(Rick Shaffer, Director of Water Utilities)
Suggested Action:
Staff recommends approval of Amendment #1 with Plummer Associates, Inc. for additional construction phase services for the Dr. Paul Phillips Water Purification Plant - Taste and Odor Treatment project in an amount not to exceed $243,362.

Amendment No. 1

Backup Documentation

STAFF REPORTS

8.a.

Monthly Water System Update

(Rick Shaffer, Director of Water Utilities)

FUTURE AGENDA ITEMS

10.

EXECUTIVE SESSION ITEMS

10.a.

Pursuant to Chapter 551, Texas Government Code, VTCS, (Open Meetings Law): In accordance with the authority contained in: Section 551.071 - Consultation with Attorney: to consult with and receive legal advice from its attorneys concerning the Wholesale Wastewater Contract between the Weatherford Municipal Utility System and the City of Hudson Oaks.

(Rick Shaffer, Director of Water Utilities)

10.b.

Pursuant to Chapter 551, Texas Government Code, VTCS, (Open Meetings Law): In accordance with the authority contained in: Section 551.086 - Certain Public Power Utilities: Competitive Matters - Wholesale Power Supply.

(Joe Farley, Director of Electric Utilities)

11.

ACTION ON EXECUTIVE SESSION ITEMS

12.

CITIZEN COMMENTS ON NON-AGENDA ITEMS

Residents may address the Council/Board/Commission/Committee regarding an item that is not listed on the agenda. Residents must complete a speaker card and turn it in to the Secretary five (5) minutes before the start of the meeting. The Rules of Procedure states that comments are to be limited to three (3) minutes. Speaker rules are posted at the back of the Council Chambers. The Texas Open Meetings Act provides the following: (a) If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to: (1) A statement of specific factual information given in response to the inquiry; or (2) A recitation of existing policy in response to the inquiry. (b) Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

13.

ADJOURNMENT

CERTIFICATION

I certify that this Notice of Meeting was posted on _____________________ at _____________ a.m. / p.m. as required by law in accordance with Section 551.042 of the Texas Local Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the city's website.

Posted By _______________________________

Title ___________________________________

Date/Time Removed _______________________